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Illustration

How to write an article that will be read?

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    19.01.2023
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    13minutes
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    Author: Karina Haposhko
Illustration

How to write an article that will be read?

    icon
    19.01.2023
    icon
    13minutes
    icon
    Author: Karina Haposhko

Imagine that your article is a bridge between the client and your company. For some people, it will be a place to get to know the team, for others, it will be a resource that will help with important information or be the last word in making a decision on a project. Or it may go unnoticed, "not catch on" at all. How do you make sure your article does get read?

Even Hogwarts is not clear on this issue (just yesterday we learned), so let's look at a number of questions that will help you better navigate what and how to write.

The goal is not to standardize all texts, but to make the writing process easier and increase the effectiveness of the final work.

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    Who will I write for?
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    What will I write about?
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    Why will I write it?
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    On behalf of whom will I write?
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    What should the text look like?
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    What about the "secret ingredient"?
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    What's next?
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    Conclusions.

Let's look at each question.

Who will I write for?

You agree that you will use different words to explain something to a colleague of the same specialization, a client or your mother. So think about who it's for. A common option is to imagine and describe a specific person, like "Oleksandr, 39, head of the IT department of a pharmacy chain, two children, loves corgis, climbed Mount Everest". Or target a broader audience with similar interests. It's like preparing to speak at a conference – people are very different, but they are united by certain requests that they want to solve. For example, CEOs and key employees of companies looking for ways to reduce chaos in processes or how to launch online sales.

What will I write about?

Think about the question "What will I write about?" What tools are available to systematize and automate daily processes? How to choose a contractor to create an online store? Have you thought about it?

Now think carefully about the following question: "What will I really write about?" Perhaps, about the fact that your company has 15 years of experience and unique expertise in developing high-load online stores and you are open to new challenges? Or that your team is ready to close the issue of process chaos with the help of some tools? Do you feel the difference?

It's important not to treat the reader as a sales target, but it's worthwhile to encourage certain conclusions. Write as much as possible to help clarify the issue that is relevant to your audience.

Why will I write it?

Honestly explain to yourself why it's all about. As an example, by priority:

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    For new sales;
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    To increase your level of knowledge in a particular area;
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    Because you want to help others;
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    To train your speaking skills in a meaningful way.

On behalf of whom will I write?

When you write for or on behalf of a company, keep in mind the specifics of that company: its positioning, tone of voice, values and goals. Depending on this, choose appeals, images, examples and words.

For example, information about AlterEGO is worth mentioning before preparing an article:

STAGE 1. Slogan

AlterEGO is your web development office.

STAGE 2. About the company

We have been changing people's lives for 14 years by integrating leading technologies into business. Key competencies in the areas of e-commerce, finance, logistics, pharmaceuticals and agriculture.

STAGE 3. Company mission

To improve the quality of people’s lives through the implementation of advanced information technologies providing a high level of service to our customers.

STAGE 4. Vision

To improve the quality of people's lives by implementing advanced information technologies, being a leader in terms of customer service, having a distributed local organization structure and operating on all continents of the planet.

STAGE 5. Main areas of activity

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    Website development and support;
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    CRM implementation and training;
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    Custom web development and product creation.

STAGE 6. Values

We do care. In any situation, the most important thing for us is to help our clients.Speed and timing. We provide the fastest possible response and launch projects within the time frame agreed with the client.Team partnership. We try to support each other by working on common goals and objectives.Openness to change and innovation. We are looking for new solutions and create new technologies that help to develop our clients' businesses.Professional and personal growth. We believe that the professional and personal growth of each team member ensures the growth of the entire team.Everyone has the right to make mistakes. Anyone in the team can make a mistake, but you need to correct the mistake and not repeat it again.

STAGE 7. Brand character

A guy in his 30s who builds websites and travels. He loves his team and clients.

STAGE 8. Character description

Over the 14 years of the company, he has become an adult, responsible. At the same time, the child does not die. He loves people and technology. Wise, sincere, cheerful, caring, honest, with a sense of humor, looking for the essence in everything. A strong personality with whom it is easy to interact.

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Illustration

What should the text look like?

In essence, the text should be such that a person clearly understands why he or she read it (it's great if it coincides with why you wrote it). At the same time, the text should answer existing questions or raise new ones that will allow you to look at the situation differently.
In terms of form, the text should be in line with the customs of the place where it will be published (length, style, topic), be logical and consistent.

Reading can be not only informative, but also comfortable:

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    Be ruthless, remove everything that deviates from the main idea and goals. Don't add chaos to people's lives;
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    Divide the material into blocks with subheadings and add easy navigation;
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    From the first seconds of viewing, a person should understand what they are going to read. This can be achieved with a catchy title, visual structure of the article and introduction;
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    Make sure that you maintain a high concentration of thought, less "water";
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    Use vivid images and metaphors for illustrations;
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    Add visual materials – graphs, diagrams, images. This will greatly simplify the perception of everyone, and visual people will be grateful to you in particular;
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    Highlight key points, add quotes;
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    Correct lexical, punctuation and grammatical errors. Pay attention to the correct tenses, punctuation, and words;
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    The spelling of some words sometimes changes, so memorize the words you use often;
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    If a word can be spelled differently, it is better to choose and use the same variant everywhere;
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    Make sure that you don't repeat the same words too often;
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    Liven it up. When appropriate, use words to make people feel funny or sad, deeply emotional or dry. Of course, you don't have to turn everything into stand-up, but add emotion. This makes it much easier to perceive and forms not only intellectual connections with the brand, but also emotional ones, which is much harder to achieve;
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    Don't make things up. Write only what you really think and feel, what you know. An adult audience (and that's exactly what we have here, right?) always feels fake when words are not backed up by anything. If you don't know the topic, learn it or choose another topic;
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    Add conclusions at the end, where you briefly emphasize the main point.

What about the "secret ingredient"?

When two people write about the same topic, with the same plan and stated goals, they will get two different articles. What will be yours?

Even if you are writing about a complex technical topic on behalf of a company, it is extremely important that you are in the text. When a person writes for a person. Be able to find your own approach. It is unique because you are unique with your unique experience, knowledge, expertise and character. Show yourself.

What's next?

Professional content requires a deep understanding. You are already experts in certain areas. Help your clients believe in this expertise and make their digital transformation easier and more enjoyable.

Try to approach writing in several stages. The brain works in such a way that it will solve issues of concern in the background. It's not known whether you'll end up dreaming of a table or not, but it will definitely help to make the text more structured and "alive" at the same time. Associative chains will lead to the right images and sets of words.

Conclusions

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    An article/text is just a tool that performs a certain function;
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    During preparation, think carefully about who you will write for, what you will write about and why;
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    Engage not only your mind but also your heart – write with care for the reader.

The ability to choose the right combination of words to convey a thought is not something that happens when someone kisses you on the forehead and blesses you with the talent to write. It's the result of practicing your thinking skills. Saturate your brain with quality content, practice formulating your thoughts on any topic and your articles will be read.

Good luck to everyone and good results!

Contact us about digital business transformation – we will help you with the meaning and necessary IT tools.

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Julia Andrusiak

Account Director

+38 050 700 75 72

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